Global Manufacturing Workday HRIS Integration

ORGANIZATION

Our client is a global leader in the manufacturing sector, headquartered in Ohio, with an extensive international footprint spanning Australia, Brazil, Canada, Chile, China, Czech Republic, France, Mexico, Slovenia, South Africa, the Philippines, and Venezuela. They provide critical products and services to diverse markets, including military, automotive, industrial, and manufacturing industries.

CHALLENGE

The client faced significant challenges in managing their global HR processes, which were fragmented, inefficient, and prone to delays due to multiple handoffs. Organizational silos further hindered collaboration and operational efficiency, making it difficult to function as a unified global team.

To overcome these challenges, the client sought to:

• Streamline and standardize global HR processes.
  
• Eliminate information silos to enhance cross-regional collaboration.
  
• Build a centralized, robust Human Resource Information System (HRIS) to consolidate core employee and contractor data for global accessibility.
  

The solution needed to support the redesigned HR model by emphasizing:

• Enhanced business partnerships to focus on strategic initiatives.
  
• A single source of truth for HR data to integrate with third-party systems supporting payroll, benefits, life insurance, and other critical services.

SOLUTION

The client selected Workday®, a leading SaaS-based Human Capital Management (HCM) platform, to serve as the system of record for all employee and contractor information globally. XTIVIA was engaged to deliver seamless, end-to-end integration between Workday® and the third-party systems operating across diverse geographies.

Key goals of the solution included:

• Developing real-time and batch integration workflows to exchange data between Workday® and external systems for payroll, benefits administration, and life insurance eligibility.
• Ensuring the integration architecture was scalable, secure, and optimized for global operations.

Integration Strategy

XTIVIA conducted a detailed requirements analysis and identified the following:

• Three packaged integrations for geographically focused connectors.
• Nine custom integrations to meet specific business needs and generate data feeds for third-party systems.

Packaged Integrations:

1. PI Connector – South Africa
2. PI Connector – China
3. PI Connector – Slovenia

Custom Integrations:

1. Cybershift Outbound – Time and attendance data integration.
2. SAPHR Refresh Outbound – Ensures data consistency between SAP HR and Workday®.
3. Minnesota Life – Insurance Eligibility File – Automates employee eligibility updates.
4. Aflac – Supplemental Payroll Actuals – Tracks supplemental payroll data.
5. Mercer – Pension Integration – Streamlines pension contributions and reporting.
6. Minnesota Life – Weekly Deduction Actuals – Regular payroll deductions.
7. Minnesota Life – Monthly Deduction Actuals – Ensures accuracy of monthly deductions.
8. Aflac – Quarterly Eligibility Outbound – Updates eligibility status quarterly.
9. PI Connector – Philippines/Manila (Propel) – Regional payroll and compensation integration.

Each integration was developed using Workday® Studio, advanced APIs, and middleware technologies, enabling real-time, secure data exchanges. Additionally, XTIVIA implemented compensation package automation, aligning salary grades with predefined compensation plans globally.

RESULTS

XTIVIA’s Workday® integration solution delivered measurable outcomes:

• Centralized HRIS: Immediate access to global employee and contractor information, fostering data transparency and accessibility.
• Improved Efficiency: Reduced HR’s time spent on non-strategic, transactional tasks by 50%, enabling focus on value-added activities.
• Enhanced Standardization: Streamlined and standardized global HR processes, improving operational efficiency and compliance.

KEYWORDS
Workday®, HRIS systems, Workday Integration, Digital Transformation of HR operations, Cloud-native HRIS development for enterprise agility, AI-driven data standardization and integration, Seamless cross-platform connectivity using Workday APIs, End-to-end integration, HR Modernization aligned with business goals, Enhanced employee experience via unified systems

SOFTWARE
Workday® Real SaaS Delivery Platform, Workday® HCM Core HRIS platform, Workday® Studio Integration development and orchestration, REST and SOAP APIs for secure real-time data exchange.

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